Administrative Assistant

Apply by Saturday, August 2, 2014

The Faculty-Staff Union at University of Massachusetts Boston is hiring a half-time Administrative Assistant. This is a 20-hour a week job and the schedule will be arranged with the supervisor. The pay is $15 per hour, with benefits. We expect work will start as soon as possible (start date is negotiable).

General Job Description: The Administrative Assistant will be supervised by the FSU Membership Coordinator, and will be responsible for the FSU’s administrative, billing, and logistical needs as outlined below.

  •  Sending FSU outreach/informational material to bargaining unit members.

  •  Organizing and implementing programs for dues collection and invoicing

  •  Mailing certified letters of demand to dues non-payers.

  •  Collecting, processing, and tracking dues/fees checks.

  •  Database management (including reconciling MTA membership rosters, FSU membership rosters, and HR bargaining unit lists).

  •  Tracking bargaining unit members status changes, making appropriate corrections in FSU database.

  •  Informing Human Resources on a monthly basis of dues deduction additions and changes.

  •  Analyzing and, when appropriate, correcting monthly dues deduction reports.

  •  Processing check requests and FSU bills.

  •  Scheduling meetings and booking meeting spaces.

  •  Making copies and doing general administrative and office work as needed.

    The requirements for the job include: An Associate’s Degree and experience using Microsoft Office and Access. Preference will be given to those applicants with labor union or non-profit experience and/or a demonstrated commitment to the work and mission of labor unions. The ideal candidate will possess proficient written and communication skills, will be comfortable interacting with bargaining unit members in a variety of situations, will have strong attention to detail, and will be able to work independently .

    Please send a letter of interest, a resume and the names and contact information of 3 references to: Faculty Staff Union, University of Massachusetts Boston, 100 Morrissey Blvd., Boston MA 02125. The deadline for receipt of materials is August 2nd. If you have questions, please contact Lorenzo Nencioli, Faculty Staff Union Membership Coordinator (e-mail or call 617 287-6295).